This will help to keep all of the requests in one spot. From here you all can contact each other privately to work out the details.
2018 DIRTY KANZA EVENT REGISTRATION TRANSFER POLICY AND PROCEDURE
Due to high demand, we are unable to accommodate everyone who wishes to participate in the Dirty Kanza gravel road bicycling challenge. Therefore, a lottery selection process was implemented to determine who will be allowed to participate in the 2018 Dirty Kanza. That lottery selection process occurred on January 13, 2018. The event field is now full, and registration is officially closed. If you were not lucky enough to get in, all hope is not lost. We fully understand that "life happens", and when that many folks sign up for an event that many months in advance, a certain few will have situations arise that prevent them from attending. So... we have designed a process through which Dirty Kanza event entries can be transferred. Please read the following carefully...
Refund and Transfer Policy
All Dirty Kanza registration fees are non-refundable and cannot be deferred to a following year. However, event registrations may be transferred, if done so before the deadline of April 1, 2018. Requests for transfer received after April 1st will be denied. No exceptions.
2018 Dirty Kanza Event Entry Transfer Procedure
It is the responsibility of the person currently registered for Dirty Kanza to find someone to acquire their event entry. The good folks at ridinggravel.com will once again be hosting a discussion forum, which will serve as the place to find someone to take your spot, or to find an event entry that is being offered for transfer.
Event entries must remain in the original event distance. In other words, a 100-mile entry cannot be transferred to a 200-mile category. Entries may be transferred to a different category/gender within the same event distance.
The individual currently registered for Dirty Kanza must submit an email to email@example.com requesting the transfer. The new participant assuming the transfer MUST be cc’d on this email.
Dirty Kanza Promotions will then “Reply All” with further instructions to keep the transfer process moving forward. These instructions will include a request to the new participant to send payment for the event entry to Dirty Kanza Promotions. Once payment has been received, the transfer process will continue.
A check will then be issued by Dirty Kanza Promotions to the original owner of the event entry, for the original cost minus a $30 processing fee.
Once the transfer has been completed, both parties will receive a confirmation email from Dirty Kanza Promotions.
Both parties will be expected to respond to requests made by Dirty Kanza Promotions in a timely fashion. Failure to do so will void the entire transfer process.
Dirty Kanza Promotions will not manage a wait list, nor will we act as “match maker” to help anyone find an entry.
Do not simply “give” your DK entry to someone, then have them show up for Rider Sign-In. All riders will be required to show a government-issued photo I.D. in order to obtain their event packet. If they aren’t on our roster, they won’t be allowed to ride. No exceptions.
Note: Deadline for all entry transfers and all registration changes is Sunday, April 1, 2018 at 11:59pm CST.
Questions about this procedure can be submitted to: firstname.lastname@example.org